Free Road Trip Planner Template for Excel
Plan driving legs, distances, overnight stops, bookings, fuel, tolls, parking, and shared road trip costs in one workbook.
inside the file
What this template includes
best for
Who should use it
Break the drive into realistic legs
Plan each day with origin, destination, distance, driving time, departure, arrival, and overnight stop fields so long routes are easier to assess.
Track more than fuel
The cost tracker covers fuel, accommodation, tolls, parking, food, activities, rental cars, and other road trip expenses with planned and actual columns.
Keep roadside bookings together
Store hotel, ferry, parking, rental car, and activity confirmations with references, payment status, and useful notes.
free subscriber download
Unlock the Road Trip Planner
Enter your email to join the Chasing Whereabouts newsletter and download the Excel-compatible spreadsheet immediately.
faster planning
Want the first draft done for you?
Use Road Trip Cost Calculator to generate estimates or plans, then save the final version in this spreadsheet.
Frequently Asked Questions
Does the template calculate road trip fuel automatically?
The workbook tracks planned and actual fuel spending. Use the linked Road Trip Cost Calculator first when you need a fuel estimate based on distance and efficiency.
Can I use miles instead of kilometers?
Yes. Label the distance column with your preferred unit and enter miles or kilometers consistently.
Does it work for group road trips?
Yes. The overview includes a traveler count, and the cost tracker calculates actual spending per traveler.
More free templates
View alltravel plan template
All-in-One Travel Plan
Organize your daily itinerary, bookings, budget, packing list, and trip notes in one shareable travel planning workbook.
travel itinerary template for schengen visa
Visa Itinerary Template
Create a clear day-by-day Schengen travel plan with dates, countries, cities, accommodation, transport, bookings, and an application checklist.
travel itinerary template excel
Europe Itinerary Template
Plan a multi-day Europe trip with a simple spreadsheet for cities, trains, hotels, daily plans, bookings, budget notes, and packing prep.
travel budget template excel
Travel Budget Template
Track planned and actual trip costs across flights, hotels, transport, food, activities, shopping, insurance, and daily spending.
travel checklist template
Vacation Packing List
Pack by category, traveler, bag, and priority with a reusable vacation checklist for Europe trips, weekend breaks, and longer holidays.